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City of Jemison
City Clerk

Opening Date: 05-15-18;    Closing Date: 05-29-18 @ 3:00 PM     Pay Range $44,969.00 - $69,305.00

GENERAL PURPOSE: Provides a variety of routine and complex supervisory, clerical, and administrative work in the administration of the City government.

SUPERVISION RECEIVED: Works under the City Council and the general supervision of the City Administrator & Mayor

SUPERVISION EXERCISED: Exercises supervision over clerical and other staff, as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Oversee all financial matters for the City of Jemison; Manages and supervises assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains, motivates and evaluates assigned staff; reviews progress and directs changes as needed; Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed; Provides professional advice to Mayor and City Administrator; Communicates official plans, policies and procedures to staff and the general public; Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, materials, facilities, and time; Issues written and oral instructions to employees under the supervision of City Clerk; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures; Maintains harmony among workers and resolves grievances; Performs or assists subordinates in performing duties; adjusts errors and complaints; The City Clerk acts as head of Human Resources. Must maintain all employee records, payroll, all employee benefits, and employee evaluations; Working knowledge of all departments within the City Clerk’s office; Prepares a variety of studies, reports and related information for decision-making purposes; Serves as custodian of official City records and public documents; performs certification and recording for the City as required on legal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions, and contracts, easements, deeds, bonds or other documents requiring city certification; catalogs and files all city records; Attends regular and special city council meetings; oversees or performs an accurate recording of the proceedings, preparation of the minute’s proper legislative terminology, recording, indexing and filing for the public record; distributes information as requested; Prepares and distributes agendas, materials, minutes and records of meetings; Files ordinances and resolutions of the council and oversees the codification of ordinances into the municipal code; Prepares and advertises meeting agendas, bid and other advertisements, and legal notices of public hearings and special meetings; Administers the issuance of municipal licenses, including business, animal, bicycle, various regulatory licenses as assigned, and cemetery deeds, etc. in accordance with applicable city ordinances and other regulations; Administers oath of office to public officials; Serves as a notary public; Prepares reports for Council Meetings as directed; Prepare surveys and other reports as directed; Provides public records and information to citizens, civic groups, the media and other agencies as requested.

PERIPHERAL DUTIES:
Attend seminars and workshops related to City Clerks' duties and responsibilities; Types Council Member's and Mayor's correspondence; make reservations and travel arrangements for meetings, seminars, and conventions; Assists in the preparation of ordinances and resolutions as directed; Accepts claims for damages and other legal papers served on the City; All duties as prescribed by the Mayor; 

DESIRED MINIMUM QUALIFICATIONS

Education and Experience:

(A) Graduation from a college or university with a bachelor's degree in business management, records management, public administration or a closely related field, and
(B) Two (2) years of related experience; or
(C) Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis.
(D) Acquire certification by State of Alabama for City Clerk.

Necessary Knowledge, Skills and Abilities within 3 years.

(E) Working knowledge of the principles and practices of modern public administration; Extensive knowledge of office practices and procedures; thorough knowledge of modern records management techniques, including legal requirements for recording, retention and disclosure;
(F) Skill in operation of listed tools and equipment; 
(G) Ability to accurately record and maintain records; Ability to establish and maintain effective working relationships with employees, other departments, officials and the public; Ability to communicate effectively verbally and in writing; Ability to plan, organize and supervise clerical workers and assigned staff.

SPECIAL REQUIREMENTS:

(A) Must be bondable;
(B) Valid State Driver's License, or ability to obtain one; notary public certification within six months.

TOOLS AND EQUIPMENT USED: Typewriter, personal computer, including word processing, spreadsheet and data base software; mainframe computer terminal; 10-key calculator; phone; copy machine; fax machine.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions; While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk; The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. 

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions; The noise level in the work environment is usually quiet.

SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

City of Pell City
Building Inspector / Planning and Zoning Supervisor
This position involves skilled inspection work in securing compliance with building, housing, zoning, plumbing, and mechanical regulations covering building and housing location, construction, alteration, or repair.  Employees in this class inspect buildings and housing for compliance with regulations for structural safety, fire safety, zoning, plumbing, mechanical, and related requirements.  Lead subordinate staff as relates to Planning and Zoning law and provide reports to the Planning Commission, the Board of Zoning Adjustments and City Manager as necessary.  Incumbent supervises the daily tasks of the P&Z Administrator/GIS and Compliance Officer in the Planning Department.  This position is considered Safety Sensitive. Incumbent works under the general supervision of the City Clerk.

ESSENTIAL FUNCTIONS
  • Meet with the City Planning Commission and Board of Zoning Adjustments; supervise the maintenance of case files, agenda, and public notices; write and schedule publication of legal notices.
  • Review site plans submitted and make recommendations; assist developers in solving problems of design; hold pre-construction conferences with developers, contractors, and utility companies.
  • Frequently walk around and inspect job sites, walk on uneven terrain, ascend/descend on ladders, stoop, bend, squat, etc.
  • Frequently make on-site inspections for applicants seeking zoning changes, site design approval, proposed sites for subdivisions, complaints, code enforcement, and suspected violations of regulations/ordinances.
  • Frequently inspect buildings and housing in the process of construction for compliance with code requirements; inspect sites before construction for practicability of plans; check sites before footings are poured and check construction in progress.
  • Inspect alteration and repair jobs by checking sites and existing structures; check roof and foundation connections for structural additions; inspect other work in progress. Monitor required business licenses at job sites.
  • Ensure that all commercial and industrial building plans are ADA compliant.
  • Communicate with various State agencies to insure city compliance with existing regulations.
  • Communicate regularly with city departments.
  • Inspect houses for structural condition; check complaints involving housing and yards.
  • Examine plans submitted with permit applications for conformance with code and zoning requirements; investigate complaints and potential violations.
  • Inspect plumbing, electrical, and mechanical installation in progress and on completion to insure compliance with local and State regulations.
  • Operates a computer on a daily basis.
  • Receive applications and plans; compute fees; issue permits and collects fees; answer inquiries concerning building, housing, plumbing, and mechanical code requirements.
  • Condemn buildings considered unsafe for human occupancy and notify property owners when houses must be demolished or repaired; explain the repairs that are required to bring houses up to standard.
  • Maintain records of inspections, including code violations; appear and give testimony before the Board of Adjustment in cases of appeals to that agency.
  • Monitor and enforce Sign Ordinance, Weed Nuisance Ordinance, Junk Ordinance, Garbage Ordinance and other applicable nuisance ordinances.
  • Occasionally move office equipment, boxes, supplies, books, etc. weighing 25 pounds in office area.
  • Frequently move about inside the office to access filing cabinets, storage rooms, office equipment, etc.
  • Perform other job related work as required.
KNOWLEDGE, SKILLS AND ABILITIES

  • Extensive knowledge of building construction materials and methods, and of stages in construction when possible violations and defects may most easily be observed and corrected.
  • Extensive knowledge of city building and housing, plumbing, electrical, and zoning codes and related laws and ordinances.
  • Considerable knowledge of the geography of the city.
  • Ability to make presentations as required to represent the city’s position on job related matters.
  • Ability to detect structural and other faults and to appraise for quality of construction and physical depreciation.
  • Ability to read and interpret plans, specifications, and blueprints quickly and accurately and to compare them with construction in progress.
  • Ability to keep a complete, concise set of simple records.
  • Ability to establish and maintain pleasant working relationships with subordinates, the general public, property owners, and public officials and to enforce the building and housing codes with firmness and tact.
QUALIFICATIONS
  • Post secondary education in the field of construction and/or building code inspection preferred but not required.
  • Five (5) years of progressively responsible relevant work experience in construction and/or building code inspections.
  • Hold ICC certifications in Residential, Commercial, and Plans Review Inspector or obtain within 2 years from date of hire.
  • Hold a CAPZO certification or be able to obtain within one (1) year.
  • Must possess the computer skills necessary to perform the essential functions of the position preferably in Microsoft Windows® systems and applications.
  • Possess a valid Alabama driver’s license or obtain within 60 days from date of hire.
  • Must have a driving record suitable for insurability.
  • Willing to work non-standard hours and overtime as required.
  • Willing to travel overnight to attend continuing education courses and workshops.  
  • Be physically able to perform the essential functions of the position.
  • Must possess computer skills necessary to perform the essential functions of the position.

    PLEASE APPLY AT WWW.PELL-CITY.COM