Alabama League of Municipalities - Convention

Online Registration

REGISTER ONLINE HERE

To make the registration process more efficient, delegates are encouraged to pre-register. Pre-registration will assist the League staff in making arrangements for attendance at this year's convention. The deadline for pre-registration is April 27, 2012. After April 27, delegates must register at the Convention Registration Desk in the BJCC. It is also important for delegates and their spouses who plan to participate in the golf tournament to register as soon as possible.

IF NOT REGISTERING ONLINE:

1. Complete the convention registration form found HERE to register yourself and your spouse (if applicable). Use one form for each delegate registered.

2. Complete golf tournament registration (provided on convention registration form) if applicable.

3. Enclose a payment for the appropriate convention registration fee and golf tournament fee (if applicable). Payment in full must accompany each
registration form.

4. Return the forms and payment or credit card number to Alabama League of Municipalities, Attention: Convention Registration, P.O. Box 1270, Montgomery, AL 36102. (You may fax your forms with credit card payment to 334-263-0200.) Credit card numbers will not be accepted by email.

NOTE: Although a separate convention registration must be completed for each delegate, the municipal clerk may send registration forms and a payment for all municipal officials and employees to the League in a single envelope. NO CONVENTION REGISTRATIONS BY PHONE WILL BE ACCEPTED.

Envelopes must be postmarked by the dates below. There is no extra charge for children under 6; however, children must be pre-registered. The full convention fee covers the following events for each delegate and children under 6: Saturday night Welcome Party, Sunday Night Exhibitors Showcase and Reception, Monday Luncheon, and Monday Reception and Banquet. The registration fee for spouses includes Saturday Night Welcome Party, Sunday Night Exhibitors Showcase and Reception, Monday Spouses Breakfast, Monday Luncheon, and Monday Reception and Banquet.

The astronomical cost of putting on a convention makes it impossible to allow free admittance of guests of delegates at any function. Delegates who bring a guest may purchase additional tickets for the various events at the registration desk. For children ages 6 and over and guests, the full registration fee must be paid or single tickets to events may be purchased at the registration desk at the following discounted prices: Monday Luncheon-$25.00     Monday Banquet-$40.00

If you need assistance due to disability or other special services, please call Theresa Lloyd at League Headquarters (334) 262-2566 before May 4, 2012.
For additional guest information, contact Krystle Bell at (334) 262-2566.

CONVENTION REFUND / CANCELLATION POLICY:

In order to receive a partial refund of your registration fee, your cancellation request must be received in writing by May 4, 2012. A $60 administrative fee will be charged for all cancellations regardless of the reason for cancellation (including medical emergencies). No refunds will be given after this date. Registration fees for spouses are nonrefundable. ALM cannot make exceptions to this policy.

Back to Top

Hotel Information

Please read the complete information for each of the following hotels. ROOM BLOCKS OPEN ON OCTOBER 12, 2011 AT 9 A.M. CST

The following hotels are holding a block of rooms for the 2012 ALM Annual Convention:

---

Hotel Accommodations: Hotel information was mailed in October to all municipal officials and clerks. Please note that Municipal Officials are responsible for making their own reservation at their choice of hotel. Each delegate is responsible for making his/her hotel reservations.

---

Sheraton Birmingham Hotel;

2101 Richard Arrington, Jr., Boulevard, North                      1-800-325-3535
Stargroups Website:  http://www.starwoodmeeting.com/Book/ALALEAGUEOFMUNICIPALITIES

Rates:         $135.00 - $175.00 per night    Check-in:   3:00 p.m.    Check-out: 12:00 p.m.

• Connected by walkway to the Birmingham Jefferson Convention Complex where most meetings will be held.
• There WILL be a name required for each room reserved.
• There will be a one night’s NON-REFUNDABLE DEPOSIT REQUIRED which must be secured with a major credit card.  Reservations will be lost if the credit card that is used to guarantee the reservation is declined or invalid when the hotel takes the non-refundable deposit.
• There will be a room available for you to store your luggage after you have checked out Tuesday morning.  Ballroom 1 has been assigned but subject to change.  Please check on-site for the room name.
• Internet is $8.95 (regular connection); $14.95 (Super Hi Speed connection) per day.
• Parking Information:  $12.00 nightly (unlimited privileges); $8.00 daily

---

The Tutwiler – Hampton Inn and Suites

2021 Park Place                                1-205-322-2100

Rate:  $129 per night              Check-in:  3:00 p.m.         Check-out:  11:00 a.m.

• There WILL be a name required for each room reserved.
• There will be a one night’s refundable deposit REQUIRED and must be secured with a major credit card.  Deposit is non-refundable if cancelled on or after April 13, 2012.
• There is adequate space at the front desk and valet departments to check your luggage so that you can check out on Tuesday morning before the meetings.
• Complimentary Internet
• Complimentary Hot Breakfast
• Valet Parking $12.00 + tax daily

---

DO NOT MAKE YOUR RESERVATIONS BEFORE OCTOBER 12, 2011 AT 9 A.M. CST. You will need to identify with the hotels that you are attending the Annual Convention of the Alabama League of Municipalities. If you make reservations before then, you will not be in the ALM room block, nor will you receive the discounted Convention Room Rates.

Back to Top

2012 ANNUAL MUNICIPAL GOLF TOURNAMENT:

May 20, 2012, Ballantrae Golf Club, Pelham, Alabama

The Golf Registration for Convention Delegate is part of the Convention Registration HERE. The fee is $75 for each participant, this includes riding cart, green fees, breakfast, and lunch. The deadline for refund requests is May 4, 2012.

• $ 75 per player
• All skill levels welcome!
• Great networking with fellow officials
• Door Prizes
• Four Player Scramble with a shotgun start
• Breakfast served prior to Tournament
• Awards Luncheon following Tournament
• Must be registered for the Convention

Prize Eligibility/Awarding Prizes: All prizes will be awarded at the Awards Luncheon. You must be present to win a door prize. All players are presumed to know their eligibility for prizes. Other than door prizes, no player will be awarded more than 1 individual prize. To be eligible to win an individual prize, a participant must be a municipal official, a municipal employee or their spouse, and the participant must be registered for the convention. A complete listing of Prize Eligibility and Awarding Prizes information is available at www.alalm.org. Additional information will be sent to you upon receiving the paid registration fee.

Back to Top

Flag Showcase Information

The Flag Showcase was such a success in its inaugural year, the League plans to have its Second Annual Municipal Flag Showcase at this year's ALM Annual Convention in Birmingham. The displayed flags will line the entrance to the Expo Hall. Below are a few of the frequently asked questions and information regarding the flag display.

• What size flag?
  The standard size flag is 3 feet by 5 feet. Flag sizing should be close to this size.
• What height does your flag pole need to be?
  The average height is 6 feet to 8 feet. The height should not be over 8 feet if at all possible.
• You must provide a flag stand for your Municipal Flag. Please label your flag stand with your contact information.
• Flags will be displayed Sunday, May 20, 2012, 5:30 – 7:00 p.m., in Birmingham at the Birmingham Jefferson Civic Complex. The flags will line the entrance to the Expo Hall.
• Flags should be checked in at the main ALM Convention Registration Desk no later than 3:00 p.m. on Sunday, May 20, 2012.
• ALM will provide a placard for each flag identifying the Municipality.
• Each Municipality may have a representative who is attending the Convention to be present with your flag during this event. The representative is to be present no later than 5:00 p.m. One or more representatives from your Municipality must be registered for the Convention to be eligible for participation in the Municipal Flag Showcase.
• Flags must be picked up from the display area NO LATER than 7:15 p.m. on Sunday, May 20, 2012. Flags will not be stored. The League is not liable for flags or stands not picked up by this time. Prior to the convention you will receive confirmation of your application. We will ask for a contact number of the registered attendee on-site for notifications during the Convention.
• Deadline for submitting the Flag Showcase application form is May 1, 2012.
• A confirmation will be emailed to you prior to this event.

Back to Top

Distinguished Service Awards

This year the League will present its Distinguished Service Awards to Mayors, Council Members, Clerks, Administrative Assistants, City Managers, City Administrators, Commissioners, Attorneys, and Judges who have served for 20, 30, or 40 years in municipal office. Service in multiple positions may be combined to make the required number of years. These service awards will be presented at the Annual Convention during the banquet on Monday night, May 21. Please help us prepare for the presentation of the League Distinguished Service Awards by notifying League Headquarters by March 20, 2012 of any official who has served for 20, 30 or 40 years in municipal office and has not previously received a service award for the number of years submitted. You can download a form for this purpose HERE

Back to Top

AAPPA at the ALM Convention

AAPPA registration and full convention registration with AAPPA is not available for online registration. Use the form HERE for registration. Return the form and payment or credit card information to:

Alabama League of Municipalities
Attention: Convention Registration
P.O. Box 1270
Montgomery, Alabama 36102

You may fax your forms with credit card payment to 334-263-0200. Credit card numbers will not be accepted by email. The deadline for pre-registration is April 27, 2012. After April 27, individuals must register at the Convention Registration Desk in the BJCC.

 

Back to Top