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The Town of Midland City is currently seeking to fill the position of Certified Town Clerk. This is a full time position with excellent benefits. Applicants will need to have at least 5 years’ experience in public administration. Experience in the following is also required:
Word Perfect, Windows, Microsoft, Excel Spreadsheets; Accounts Payable / Receivable; Daily G/L Entry; Bank Statement Reconciliation; Weekly Payroll; QuickBooks Software; Budgets; Financial Reports; Weekly, Monthly, Quarterly Tax Deposits and Reports; W-2’s and 1099’s; Insurance / Workers Comp
No phone calls please. You may pick up an application at:
Town of Midland City
1385 Hinton Waters Ave
Midland City, AL 36350
8:00 a.m. – 4:00 p.m. Daily
Application deadline will be June 10, 2017
The City of Clayton is now accepting applications for a City Clerk position. This person is a college graduate from an accredited college or university with a degree in public or business administration or a related field; or an equivalent combination of training and experience (2 years minimum). Deadline for applications will be June 5, 2017 by 5 p.m. Applications and a copy of the responsibilities are available at Clayton City Hall, 45 Reed Ave. Clayton, AL, 36016. The City of Clayton is an Equal Opportunity Employer and a Drug Free Workplace.
Nature of Work
An employee in this class is responsible for preparing, maintaining and attesting to the official records of action taken by the Town Council at regular meetings. The Town Clerk is the custodian of all official books and records of the Town of Clayton. The Town Clerk has custody of the Town Seal. Work is performed in accordance with general instructions and directions from the mayor and Town Council, and pertinent State and municipal laws and ordinances.
Keeps a record of all claims and demands for funds against the Town of Clayton, audits and certifies their correctness and upon direction of the Town Council, pays them; Maintains books of general account and has custody of all Town funds. He/She makes deposits and disbursements; Functions also as the License Inspector for the Town. He does inspectional work in securing compliance with the municipal license code and related ordinances; May also serve as purchasing agent for the Town of Clayton at the direction of the Mayor and Town Council.
This is a highly responsible administrative and managerial position.
Requirement of Work
Must be bonded; Thorough knowledge of the legal requirements relating to the recording and preservation of the Town Council’s minutes and records; Knowledge of the organization of the Town’s governmental- structure and the legal powers and duties of Town officials and the Council; Ability to supervise the maintenance of important records and to prepare clear and concise reports; Ability to establish and maintain effective working relationships with Town officials, employees and the public; Knowledge of accounting methods, theories and procedures; Knowledge of modern office methods and procedures; Knowledge of businesses operating within the Town; Knowledge of the laws and regulations governing Town purchases; Attend training courses and or seminars as directed by the Council
Minimum Preparation for Work
This person is a college graduate from an accredited college or university with a degree in public or business administration or a related field; or an equivalent combination of training and experience (2 years minimum); Examples of Work (This does not include all duties performed); Attends meetings of the Town Council, prepares and mails agenda and minutes of Council meetings to Council members for approval; keeps official records of all Council actions and minutes; Answers questions and issues information regarding Council actions and pending matters; furnishes copies of ordinances to Town officials and the public upon request; Supervises work of secondary clerical personnel in reviewing public hearing notices, legal notices, and other newspaper advertisements; oversees filing system to insure that a retrievable system is kept for Council records and legal documents; Composes Council resolutions from brief notes taken at meetings; Oversees the distribution of Council action reports, providing reference material and documentation; Receives for deposit all fees, assessments and service charges due and payable to the Town of Clayton; Disburses funds to cover operating expenses; Insures that all revenue is properly posted and receipted and that receipts on hand are balanced against receipts posted at regular and frequent intervals; balances authorized expenditures; sees that proper receipts are received for disbursements; Prepares financial statements and fiscal reports; Designs, establishes and maintains systems and procedures for revenue collections and disbursements; Checks business firms to determine whether they have proper operating licenses, and verifies that taxes and other revenues due to the Town have been collected; Gives notice of taxes due; Checks produce and other transient vendors to determine if they have obtained a license; Assists in the preparation of bid specifications and participates in obtaining prices and bids, preparing tabulations of prices, and placing orders for materials, supplies and equipment required by Town departments; Examines requisitions and prepares invitations for bids covering materials, supplies and equipment; Prepares and maintains lists of vendors to whom requests for bids are sent; Secures quotations of prices and places orders for emergency requirements where bids are not required; Prepares schedules for newspaper advertising and for opening bids; Analyzes bid tabulations, compares bids with requisitions to determine lowest and best bidder, and supervises the preparation of purchase orders; Oversees the maintenance, cleanliness and appearance of Council Chamber and office work area, on a daily basis if need be; Performs related work as required
Assistant Sewer Plant Operator
Full Time, M-F, 7am-4pm; Pay Grade 20, $15.92-$20.70/hour
Minimum Qualification Standards:
Knowledge, Skills and Abilities
Measures and records quantity and temperature of waste to plant:
Checks physical and chemical composition of sewage as required:
Collects amples of waste for laboratory analysis:
Makes routine simple laboratory tests of scwage and waste:
Maintains records of tests, meta readings. temperatures and volumes:
Perfonns necessary operations as required of directed in conjunction with electrical panel controls. electric, hydraulic or mechanical valves, pumps or gates to insure proper operation of the settling. aeration and
sludge digcstion processes:
Pertorms routine repairs and maintenance to sewer treatment plant and related equipment:
Working knowledge of the operation of a sewage treatment plant:
Working knowledge of physical chemical testing methods and elementary laboratory procedures:
Knowledge of basic trades such as plumbing and electrical:
Ability to prepare and maintain records according to a prescribed format:
Ability to establish and maintain effective working relationships with other employees and the public.
Education, experience and training
High school diploma or GED : and
Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.
A minimum four (4) years experience in a municipal sewage treatment plant: and
Must possess a Grade 4 Waste water treatment operator certificate issuedby the State of Alabama;
Must possess or be able to obtain a Commercial Drivers License.
INCLUDE SHIFT WORK (NIGHTS, WEEK-ENDS & HOLIDAYS)
Closing Date: Open Until Filled
Public Works Director
General nature/purpose of work:
The purpose of this classification is to perform managerial work associated with directing operations and activities of the Public Works Division, including streets/roads, mechanical maintenance, parks, solid waste services, building maintenance, grounds, storm water management and design, mowing, janitorial, administration, or other public works functions, to include directing budget administration, project management, and interaction with other government agencies related to areas of assignment.
Minimum Qualification Standards
Knowledge, skills and abilities:
- Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
- Directs daily operations and activities of the Public Works Department, including activities pertaining to streets/roads, mechanical maintenance, parks, solid waste services, building maintenance, grounds, mowing, janitorial, administration, or other public works functions.
- Develops storm water management ordinances related to construction, post construction and illicit discharge activities.
- Serves as the City’s in-house storm water engineer and technical expert in the planning and design review of private development.
- Prepares and implements the City’s storm water management plans and drainage projects.
- Performs inspections of both public and private storm water facilities to insure compliance with engineered storm water plans and design.
Education, experience and training:
High school diploma or GED;
BS Degree in Civil Engineering, supplemented with 6 – 9 years previous experience that includes civil engineering, public works administration, project management, fleet management, budget administration, and personnel management
PE license in the State of Alabama required and also a QCIP certification.
A VALID ALABAMA DRIVER’S LICENSE IS REQUIRED.
Position Open Until Filled.
Coordinates and supervises the preparation and distribution of Council agendas and supplements
Attends City Council meetings and maintains a record of votes; prepares official minutes of Council activities; processes all official documents related to Council activities
Provides official notification to the public regarding City Council meetings
Receives all correspondence addressed to the City Council and all other materials and documents requiring City Council approval and adoption
Receives legal publication notices including public notices, official actions and ordinances; records and publicizes legal notices, ordinances and City Council minutes. Ensures legal requirements are met regarding public notices, publications and posting of City business
Prepares ordinances for codification; oversees the codification of ordinances into the municipal code
Serves as custodian of official City records and public documents; retrieves public records for the general public and city staff; provides information on ordinances, resolutions and policies; provides copies of records; attests and certifies official documents and copies
Coordinates public records request to ensure compliance with public records laws
Oversees or performs an accurate recording of the proceedings, preparation of the minutes, recording, indexing and filing for the public record; distributes information as requested.
Answers questions and provides information to the general public; responds to citizen inquiries and complaints
Works in cooperation with Tallapoosa County to prepare and maintain city election materials and assists with election procedures for City
Within the Clerk’s department: assigns and delegates work; determines work procedures and monitors workflow; supervises staff and conducts performance evaluations; prepares and administers departmental budget
Develops and maintains electronic and hard copy files to access information and provides reports and research for the public and council; operates a variety of standard office equipment to access necessary information and archive documents in accordance with State law
Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community
Attests to all resolutions, ordinances, contract, and agreements on behalf of the Council as evidence of the authorization of such documents by the council.
Evaluate record/documents to determine their value in order to make recommendations for retention and disposal
Performs notary services
Performs all other duties that may be required by State statutes and City Ordinances
Performs other related duties as assigned
Must be a graduate of an accredited four-year college or university with a major study in public administration, business administration or related field or five (5) years of professional experience in public administration, preferably for municipality; including two (2) years of people management experience and in-depth knowledge of public records management and compliance provisions. Certification as a City/Municipal Clerk preferred upon hire or required to obtain within three years of hire. Must pass criminal background check. Position requires an extensive depth of expertise and knowledge in public records that can be used to develop policies and procedures as well as determine efficient and innovative ways to accomplish the organization’s business strategies. Must possess a valid Alabama driver’s license and a driving record suitable for insurability. Ability to establish and maintain effective working relationships with other municipal employees, City officials and general public. Ability to clearly communicate information both verbally and in writing. Ability to maintain a high degree of confidentiality commensurate with duties and responsibilities of the City Clerk’s Office. Ability to work on activities involving a continual reoccurrence of deadlines where work product accuracy is critical. Extensive knowledge in Microsoft Office (PowerPoint, Excel, Word, and Outlook).